How much work is it really to get started with collecting Kanban process metrics?
Not that much at all!
This is how I usually starts.
1. Take a photo
Take a photo of the Kanban board at least every day. Having a photo of the board is very valuable for future analysis. The Photos are also great for sharing status information with people that can’t go to the board and take a look for them self.
If you take the photos from the same spot with the same angles you can create a stop motion movie of your board and really show how work moves in the process.
2. Count the board
Count how much work is in every state on the board.
Remember that the end state (done state) is a cumulative number of you remove old work from the board
3. Note the dates
Note dates on every post-it when work enters the board and when it arrives at the end state (done state).
4. Collect blocked time
When ever work is not worked on. Put a blocked post-it on it. State the reason for the blockage, work identifier(so you can reference back to what work was blocked), start time and end time when the blockage is cleared.
This information is very valuable for you process improvement work.
You often don’t need more to get started. With this data you can create:
Don’t throw away the post-it’s as they are taken off the board. They are a very valuable source of information for future analysis.
You can for example build a Pareto chart of different types of blockers using the resolved blocker post-it’s